File management through Windows

File management through Windows


File management in windows can be done through Windows explorer or My Computer.

Using Windows Explorer


To open Windows Explorer,

  • Click on Start
  • Point to All Programs
  • Point  to  Accessories, and  then  click  on Windows  Explorer  (Animation:Recording)
  • The left pane of the Explorer window shows a hierarchical list of files, folders, and storage drives (both fixed and removable) on computer. It also lists any network drives that have been mapped to as a drive letters on computer. (Animation: Recording)


A drive or folder that contains other folders has an arrow to the left of the icon.

Click the arrow to expand it and see the folders inside.

Windows Explorer can be used to copy, move, rename, and search for files and folders.

Opening drives and folders

FIG 3.27: Opening drives and folders
  • There are two basic formats for the interface used to open drives and folders in the computer.(text animation)
  •  The single-pane view used for most folders and in My Computer.
  •  Two drives nearly all computers have a hard drive (drive C:). If user have more than one drive, then they are named E:, F: and so on. If user have a CD drive or a DVD drive, it also is named with a letter. 
  •  Opening a drive or folder is easy. Just double click the icon representing the drive user want to open. Files and folders contained in the drive are now shown in the opened window. Now for opening a folder, double click its icon.

Copying or Moving a file or folder using My Document

  • Click on Start, and then click on My Documents.
  •  Click the file or folder to be copied. More than one file or folder can be copied at a time.
  •  To select more than one consecutive files or folders, click the first file or folder, press and hold down SHIFT key, and then click the last files or folders.
  •  Right click on the selected files or folders, then click Copy to copy the selected files and folders.
  •  Choose the desired location to paste the files of folders, then clicking the right mouse button, select Paste to paste the files or folders to the target drive.

View file details


  •  Click on Start, and then click on My Documents.
  •  Double-click the folder that contains the files to be viewed.
  •  On the View menu, click Details.
  •  It will display all the details about the files such as Name, Type, size etc.

Copying and moving files using Explorer

  • Click Start, point to All Programs then Accessories, and then click Windows Explorer. 
  • Make sure the destination for the file or folder user want to move is visible.
  •  Drag the file or folder from the right pane and drop it on to the destination folder in the left pane to move the file or folder there. 
  •  If user drag an item while pressing the right mouse button, they can move, copy, or create a shortcut to the file in its new location.
  •  To copy the item instead of moving it, press and hold CTRL while dragging.
  •  If user drag an item to another disk, it is copied, but not moved then press and hold down SHIFT while dragging. 
  • Dragging a program to a new location creates a shortcut to that program. To move a program, right-click and then drag the program to the new location.

Create a new folder

  • Folders help the user to organize their files. 
  •  User can create a folder either by using My Computer window or through Windows Explorer. User can create a Folder in any existing disk drive or folder or on the windows desktop.  
  • The steps for creating a folder are
  •  Click on Start, and then click on My Documents.
  •  Under File menu click New and select Folder. 
  • A new folder is displayed with the default name, New Folder. 
  • Type a name for the new folder, and then press ENTER. 
  • A new folder can also be created directly on the desktop by right-clicking a blank area on the desktop, pointing to New, and then clicking Folder.

Rename a file or folder

  •  The steps for renaming a folder are
  •  Click on Start, and then click on My Documents. 
  • Click on the file or folder user want to rename.
  •  Under File menu click on Rename. 
  • Type the new name, and then press ENTER key. 
  • Alternately file or folder can also be renamed by right-clicking it and then clicking on Rename.

Delete a file or folder

  •  Steps for delete a folder
  •  Click on Start, and then click on My Documents. 
  • Click on the file or folder user want to delete.
  •  Under File menu click on Delete. 
  • Files or folders can also be deleted by right-clicking the file or folder and then clicking Delete. 
  • Deleted files or folders are stored in the Recycle Bin, till they are permanently removed from the Recycle Bin.
  •  To retrieve a deleted file, double-click the Recycle Bin icon on the desktop. Right￾click on the file to be retrieved, and then click Restore.
  •  To permanently delete a file, press and hold down SHIFT key and drag it to the Recycle Bin. 
  • Files or folders deleted from a removable storage media such as network drive are permanently deleted and are not sent to the Recycle Bin.


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